All-in-One Physical Therapy Practice Management Software
PtEverywhere bundles EMR, AI Scribe, AI assistant (Paige), scheduling, billing, telehealth, and HEP into a single subscription built for cash-pay and hybrid PT clinics. No add-ons. AI Scribe included in every plan. No separate billing software.
AI that writes for you and works with you
PtEverywhere comes with two AI tools that work alongside you across the whole platform. Both included in every plan.
AI Scribe
Talk through your session. PtEverywhere generates a structured SOAP note in seconds, reviewed and signed by you. Included in every subscription. Works on any device, including during telehealth.
Paige
Ask anything about your clinic. Paige knows your settings and patient data, and it now does some of the work for you too: booking and moving appointments, setting up packages and memberships, and choosing which services each provider offers. It also walks every new user through setup for their role.
Nine tools. One subscription.
Every feature was built to work with the others, not bolted on.
EMR & Charting
PT-specific templates, plan-of-care tracking, and outcomes. Built for physical therapy, not adapted from another discipline.
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AI Scribe
AI-generated SOAP notes from voice in seconds. Included in every plan. No add-on, no separate app.
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Scheduling
Online patient self-booking, multi-provider calendars, and automated reminders, designed for cash-pay and hybrid workflows.
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Payments & Billing
Online invoicing, package billing, superbill generation, and Fiserv-powered payments. Built for the way cash-pay PT clinics actually get paid.
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HEP & Engagement
Video exercise library, custom HEP builder, patient app, progress check-ins, and validated outcome measures, all in one.
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Telehealth
HIPAA-compliant video sessions built into your workflow. No third-party app, no separate login. Patients just click a link.
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Patient Portal
Branded patient app for intake, HEP, secure messaging, telehealth, and payments. One login for everything, on any device.
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Messaging & Reminders
Secure two-way in-app messaging and automated appointment reminders, keeping no-show rates low without extra tools.
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SME Wholesale
Multi-clinic management, aggregate reporting, and wholesale pricing for PT schools, employers, and growing group practices.
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Built together. Works together.
Most PT clinics stitch together 4–6 tools: an EMR here, a scheduling app there, a separate billing portal. Then spend hours reconciling them. PtEverywhere was built as one system from day one, so your AI Scribe pulls from your schedule, your billing pulls from your notes, and your patient's HEP is waiting after they discharge.
29%
average boost in visit volume from reclaimed cancels
15 hrs
monthly admin time saved per full-time therapist
95%+
of revenue captured up-front with card-on-file auto-pay
4.8★
rated on Capterra by PT clinic owners
Frequently Asked Questions
Everything you need to know before booking a demo.
Is PtEverywhere a complete physical therapy practice management system?
Yes. PtEverywhere is a fully integrated PT practice management platform that covers every part of your clinical and administrative workflow: EMR, AI-powered SOAP note documentation, online scheduling, cash-pay billing, telehealth, home exercise programs, and multi-clinic management. Everything lives in one login. EMR, charting, scheduling, billing, HEP, the patient portal and the AI Scribe are in every plan; SMS, telehealth, HIPAA fax and premium integrations are on Pro.
Do I need to pay extra for the EMR, AI Scribe, or billing tools?
No. The EMR, charting, scheduling, billing, HEP, patient portal and the AI Scribe are in every plan, with no add-on pricing and no per-therapist scribe fee. SMS, telehealth, HIPAA fax and premium integrations are part of Pro. There is nothing else to buy on top, and no separate app is required for telehealth.
Is PtEverywhere built for cash-pay PT clinics?
Yes, and it's our primary focus. PtEverywhere was designed from the ground up for cash-pay and hybrid physical therapy clinics. That means package billing, online payment collection, superbill generation for patients seeking out-of-network reimbursement, and a scheduling workflow that doesn't assume insurance-driven visit volumes. If you run or are building a cash-pay or hybrid PT practice, PtEverywhere fits your model better than any insurance-first EMR.
How is PtEverywhere different from other PT software?
Most PT software was built for insurance billing first and bolted on other features later. PtEverywhere was built as a unified system from day one. Your schedule, notes, billing, and patient communication all share the same data and work without manual reconciliation. The AI Scribe is native rather than a third-party integration, it is in every plan at no extra charge, and the platform was designed specifically for physical therapists rather than adapted from a general medical EMR.
How long does it take to get set up on PtEverywhere?
Most clinics are up and running in under an hour. Paige walks you through setup for your practice model and is there if you get stuck. If you're migrating from another platform, our onboarding team handles the data import and stays available during your first weeks live.
See the full platform, set up for your practice
No sales pressure. We'll walk through the features that matter most to your clinic and answer every question you have.